ÉÙ¸¾Ãâ·ÑÖ±²¥

Policy Framework

P-1.1ÌýPolicy Framework

Documents the parameters for policy development, approval, communication and implementation.

Supporting documents

• P-1.1.1 Policy Format Template
• P-1.1.2 Policy Supporting Document Template
• P-1.1.3 Directive Template
• P-1.1.4 Policy Development Plan and Scoping Document Template
• P-1.1.5 Policy Update and Review Template
• P-1.1.6 Policy Holders and Approval Bodies

G-1 Board Governance

G-1.1 Board Conduct By-law

Members of the Board must avoid any conflict of interest that might impair or impugn the independence, integrity or impartiality of their Board.

• Oath of Office
  The Oath of Office is to be sworn, signed, and dated before the Board at the commencement of all members' first meeting with the Board.

G-1.3ÌýBoard Operations By-Law

Clarify the role and responsibilities of the Board of Governors in policy governance and decision making at ÉÙ¸¾Ãâ·ÑÖ±²¥.Ìý

• G-1.3.1 Ad Hoc Committee and Task Force Process

G-1.5ÌýFinance Committee Terms of Reference

The Board Finance Committee is responsible for monitoring significant financial planning, managing and reporting matters of the college, and making recommendations to the Board of Governors for adoption.Ìý

G-1.7ÌýBoard Executive Committee Terms of Reference

The Executive Committee is to deal with matters relating to the Board's role as an employer, with student appeals, and with emergency situations.

Supporting documents

• G-1.7.1Ìý Appeal of Suspension from College Process
• G-1.7.2 Termination of the President's Contract

G-1.8ÌýBoard Out-of-Pocket Expenses

Guidelines and processes for requesting and reimbursing out-of-pocket expenses for Board members.Ìý

G-1.9ÌýRisk and Audit Committee Terms of Reference

The Board Audit Committee is responsible for assisting the Board in fulfilling its financial accountability and oversight responsibilities.Ìý

• G-1.9.1 Cybersecurity Sub-Committee Terms of Reference

G-2 Organizational Goals and Accountability

G-2.1ÌýEquity, Diversity, and Inclusion

Establishes the principles, aspirations and commitments of ÉÙ¸¾Ãâ·ÑÖ±²¥ in the areas of equity, diversity, and inclusion.

Supporting documents

• G-2.1.1 Accessible Camosun Committee Terms of Reference

G-2.2ÌýIndigenization

Guides decision-making as the college community navigates policy development, planning, curriculum development and approvals as well hiring and the general commitment to the maintenance and support of relationships with Indigenous communities.

G-2.3ÌýCorporate Relations

Guides decision-making with respect to the nature, scope and limitations of relationships the college will develop with the business and professional community.Ìý

G-2.4ÌýLand Use

As the college implements its Strategic Plan and Campus Plan, proposals will emerge which would require construction on, or would otherwise affect college property.Ìý

G-2.5 Strategic Plan

Articulates ÉÙ¸¾Ãâ·ÑÖ±²¥â€™s values and principles related to developing a strategic plan.

G-2.6 Asset Naming

Sets the parameters to govern the naming of assets, in recognition of financial or philanthropic contributions from individuals, businesses, organizations, and others.

Supporting documents

• G-2.6.1 Asset Naming Standards & Procedures
• G-2.6.2 Naming Review Advisory Committee Terms of Reference

G-2.7 Protected Disclosure

To establish mechanisms that enable a ÉÙ¸¾Ãâ·ÑÖ±²¥ employee or former employee to disclose without reprisal a suspected Wrongdoing as defined in the Public Interest Disclosure Act.

Supporting documents

• G-2.7.1 Protected Disclosure Procedures
• G-2.7.2 Protected Disclosure Form

G-3 Education Council Governance

G-3.1ÌýEducation Council Bylaws

The objectives of the Education Council are to fulfill the roles and powers defined by Sections 23, 24, and 25, except as amended under Section 25 (1) (b) of the College and Institute Act.

Supporting documents

• G-3.1.1 ICC Terms of Reference
• G-3.1.2 Policy and Standards Committee Terms of Reference
• G-3.1.3 Awards Committee Terms of Reference
• G-3.1.4Ìý Terms of Reference: Education Council Academic Appeals Panel

E-1 Programming and Instruction

E-1.1ÌýAcademic Progress

Defines the college-wide standard for academic progress and will establish principles and protocols to assist students, their instructors, and administrative staff to monitor and intervene when a student is "at risk."Ìý

E-1.2ÌýAcademic Schedule

To establish an academic schedule that meets the needs of the academic programming at ÉÙ¸¾Ãâ·ÑÖ±²¥.Ìý

E-1.3ÌýWork Integrated Learning

To establish the processes and standards for the inclusion of work integrated learning (WIL) in educational programs at ÉÙ¸¾Ãâ·ÑÖ±²¥.

Supporting documents

• E-1.3 Appendix Co-operative Education

E-1.4ÌýCredential Standards

To ensure the validity, consistency and quality of credentials issued by the college.

Supporting documents

• E-1.4.1 Posthumous Credentials

E-1.5ÌýGrading

To ensure that grading and promotion are consistent and fair.

Supporting documents

• Grading Policy Change 2007

E-1.6ÌýEducational Approvals

To establish the process for the approval of all educational programs at ÉÙ¸¾Ãâ·ÑÖ±²¥ and to identify the approval body for each type of program.

Supporting documents

• E-1.6.1 SchoolÌýCurriculum Committee Terms of Reference
• E-1.6.2 Framework for Programs and Credentials
• E-1.6.3 Expedited Implementation Process

E-1.7ÌýInternational Education

To establish principles and guidelines that enable the college to realize the International Education Mission Statement.Ìý

E-1.8ÌýPrior Learning Assessment

To provide guidelines to determine the equivalencies of students' prior learning experiences to formal college credits.Ìý

E-1.9ÌýProgram Advisory Committees

To establish common standards for the establishment and ongoing support of ÉÙ¸¾Ãâ·ÑÖ±²¥ Program Advisory Committees to better enable program currency and relevance and to provide a valued link to our community.

Supporting documents

• E-1.9.1 Program Advisory Committee Terms of Reference
• E-1.9.2 Program Advisory Committee Roles and Responsibilities

E-1.10ÌýScheduling Instructional Space

To establish College-wide standards for scheduling instructional space and to define best practices for how it will be scheduled in order to maximize student access and space utilization.Ìý

E-1.11ÌýProgram Suspension and Cancellation

All programs are evaluated on an ongoing basis to ensure program relevancy and effectiveness. Where it is identified that a program is no longer sustainable, a recommendation may be made to suspend or cancel a program.Ìý

E-1.12ÌýProgram Quality Assurance

Articulates the College’s commitment to program quality assurance and continuous improvement of the student learning experience and outcomes.Ìý

E-1.13ÌýAcademic Integrity

The Academic Integrity policy outlines ÉÙ¸¾Ãâ·ÑÖ±²¥â€™s academic expectations for all students and articulates the College’s values and principles with respect to upholding the highest standards of academic integrity. The policy and its supporting documents describe how matters of academic misconduct are addressed and resolved.

Supporting documents

• E-1.13.1 Process for Documenting & Addressing Academic Misconduct
• E-1.13.2 Standards for Records Management – Academic Integrity
• E-1.13.3 Academic Integrity Appeals FORM
• E-1.13.4 Academic Dishonesty LOI TEMPLATEÌý(May not work with Chrome)
• E-1.13.5 Guide to Academic Misconduct Typology

E-1.14ÌýGrade Review and Appeals

The purpose of the Grade Review and Appeals policy is to provide information, responsibilities, and processes for students who wish to request a review of term work, request a final grade review or appeal a final grade. It also informs instructors, department Chairs/Program Leaders, and College administrators of their responsibilities in the process.

Supporting documents

• E-1.14.1 Process for Requesting Grade Review and Appeals
• E-1.14.2 Standards for Records Management - Grade Appeals
• E-1.14.3 Final Grade Review Request to Dean-Director FORM
• E-1.14.4 Grade Appeals to EdCo Appeals Panel FORM

E-1.15ÌýAcademic Calendar

Describes and defines the annual Academic Calendar for regular studies at ÉÙ¸¾Ãâ·ÑÖ±²¥.Ìý

E-1.16 Evaluation of Student Learning

The purpose of the Evaluation of Student Learning policy is to provide guiding principles to support faculty in evaluating student learning in a fair manner.

E-1.17 Final Exam Reschedule and Repeat

The purpose of the Final Exam Repeat and Reschedule policy is to provide clear direction to Schools, instructors, and students on the rights and responsibilities with respect to Final Exams. Moreover, this policy articulates ÉÙ¸¾Ãâ·ÑÖ±²¥â€™s values, principles, and conditions around rescheduling Final Exams and repeating Final Exams.

Supporting Documents

• E-1.17.1 Standards and Requirements for Rescheduling or Repeating a Final Exam

E-2 Student Services and Support

E-2.1ÌýAdmission

To define the criteria and conditions for admission to ÉÙ¸¾Ãâ·ÑÖ±²¥ and its programs.Ìý

E-2.2ÌýCourse Withdrawals

To establish clear, consistent principles and guidelines for the course withdrawal process.Ìý

E-2.3ÌýStudent Ancillary Fees

To establish guidelines for the assessment of student fees for goods and services provided by the college.

Supporting documents

• E-2.3.1 Request to Establish or Adjust Student Ancillary Fee Form

E-2.5ÌýStudent Misconduct

To provide clear expectations of appropriate non-academic student conduct and to establish processes for resolution of conduct issues or the imposition of sanctions for inappropriate conduct.

Supporting documents

• E-2.5.1 Student Misconduct Process
• E-2.5.2 Student Misconduct Policy Appeals Form

E-2.6ÌýTuition Fees

Establishes principles for a sustainable tuition fee model for base-funded courses and programsÌý

E-2.7ÌýStudent Penalties and Fines

To identify key principles related to the imposition of student penalties and fines.Ìý

E-2.8ÌýÉÙ¸¾Ãâ·ÑÖ±²¥/Compassionate Withdrawals

To provide the option for a student to request a medical/compassionate withdrawal and fee refund under exceptional circumstances.

Supporting documents

• ÉÙ¸¾Ãâ·ÑÖ±²¥ / Compassionate Withdrawal RequestÌýform

E-2.9ÌýSexual Violence

To communicate ÉÙ¸¾Ãâ·ÑÖ±²¥'s commitment to prevent and respond to sexual violence.

Supporting documents

• E-2.9.1ÌýProcedures to Address Sexual Violence
• E-2.9.2ÌýSexual ViolenceÌýAppeals Form

E-2.10ÌýInvoluntary Health and SafetyÌýWithdrawal

This policy enables ÉÙ¸¾Ãâ·ÑÖ±²¥ to institute an Involuntary Withdrawal when a student exhibits concerning behaviour that prevents or limits their ability to function safely within the College community. This policy provides for an Involuntary Withdrawal to be the final option after all other policies and processes, supports, concessions, academic accommodations, and withdrawal opportunities have been assessed.

Supporting documents

• E-2.10.1 Involuntary Health and Safety Withdrawal Procedure
• E-2.10.2 Involuntary Health and Safety Withdrawal Appeals Form

E-2.11ÌýAcademic Accommodations for Students with Disabilities

The new policy sets out the standards and principles by which academic accommodations will be approved including expectations for both the institution and the student.

Supporting documents

• E-2.11.1 Policy Supporting Document
• Second Stage Appeal FormÌý(May not work with Chrome)
• Final Stage Appeal FormÌý(May not work with Chrome)

E-3 Research and Copyright

E-3.1ÌýResearch at Camosun

To establish principles for maintaining high standards for research at ÉÙ¸¾Ãâ·ÑÖ±²¥.Ìý

E-3.2ÌýEthical Conduct for Research Involving Human Subjects

To establish principles and guidelines for maintaining quality and ethical standards and principles for the conduct of research on human subjects, and for reviewing such research activities that are undertaken, sponsored by, or involve ÉÙ¸¾Ãâ·ÑÖ±²¥.

Supporting documents

• E-3.2.1Ìý Guidelines for the Research Ethics Board (REB)
• E-3.2.2Ìý Research Guidelines: Free and Informed Consent
• E-3.2.3Ìý Research Guidelines: Privacy and Confidentiality
• E-3.2.4Ìý Research Guidelines: Inclusion in Research
• E-3.2.5Ìý Research Guidelines: Research Involving Aboriginal Peoples
• E-3.2.6Ìý Research Guidelines: Conflicts of Interest In Research

E-3.3ÌýIntegrity in Research and Scholarship

To establish principles and guidelines that promote high standards of ethics and integrity in research and scholarship affiliated with the college.Ìý

E-3.4ÌýCopyright

To ensure that the College complies with the provisions of the Copyright Act of Canada.Ìý

E-3.5ÌýCommercialization of Intellectual Property

To establish principles and processes related to the commercialization of original copyright material and intellectual property including inventions, patents, and trademarks.

Supporting documents

• E-3.5.1Ìý Assignment of Intellectual Property Rights Form
• E-3.5.2Ìý Procedures for the Commercialization of Intellectual Property

*This archived document remains online for reference, research or record-keeping purposes, and may contain out of date information. If you're looking for specific information and haven't found it, please contactÌýstudentrecords@camosun.ca.

O-1 College Systems & Resources

O-1.1ÌýAcceptable Technology Use

To ensure that use of the college's network and computing systems is conducted in a manner that supports the mission, vision and values of the college, and ensures that the computing systems and network achieve optimal performance in a safe and secure learning environment.

O-1.2 Systems and Networks Administration

To establish guidelines for managing college-owned and operated computer networks and services provided on college-owned and operated networks.Ìý

O-1.5 Electronic Communication with Students

To establish principles, criteria, and guidelines for communicating with students electronically.Ìý

O-1.6 Web Properties Management

To recognize that in addition to the college website there are related unique web properties that require consistent standards of quality, management controls, and conditions of use.

O-2 College Development

O-2.1 College-wide Risk Management

To establish a coordinated approach to risk management and ultimately to establish a risk management culture at ÉÙ¸¾Ãâ·ÑÖ±²¥.

Supporting documents

• O-2.1.1 Risk Analysis Session Guidelines
• O-2.1.2 Risk Analysis Worksheet
• O-2.1.3 Risk Categories
• O-2.1.4 Risk Register Spreadsheet
• O-2.1.5 Risk Analysis Measurement Tool
• O-2.1.6 Risk Treatment Action Plan Template
• O-2.1.7 Risk Profile Template

O-2.2 Project Management Framework

To establish a common means for planning key college projects ensuring those undertaking projects have the tools to identify and analyze risks, impacts, resources and approaches to project planning, approval, communication and implementation.Ìý

O-3 Facilities

O-3.1 Environmental Management

All individuals share the responsibility for protecting the environment. The purpose of this policy is to guide the college's decision-making with respect to this responsibility.Ìý

O-3.2 Use of College Facilities and Grounds

To establish consistent principles and guidelines under which ÉÙ¸¾Ãâ·ÑÖ±²¥ will use its own facilities and will make its facilities available to non-college users.Ìý

O-3.3 College Closures

To establish consistent and clear principles and guidelines for the handling of necessary college closures.Ìý

O-3.4 Serving and Selling Food and Alcohol Safely on Campus

To outline appropriate processes and responsibilities to ensure both food and alcohol are being served safely and legally on campus and for ÉÙ¸¾Ãâ·ÑÖ±²¥ sanctioned activities off site.Ìý

O-3.5 Commercial Activity

To provide a framework and guide to decision making with respect to providing commercial access to the Camosun community.Ìý

O-3.6 Occupational Health and Safety

To guide decision making with regards to the College's responsibilities for Occupational Health and Safety in the workplace.Ìý

O-4 Finance

O-4.1 Financial Responsibility and Accountability

To establish a clear financial accountability framework for the college, enabling the Board, Chief Executive Officer (CEO), Chief Financial Officer (CFO), management team and staff to understand their responsibility and accountability related to the financial management of the college.Ìý

O-4.2 Purchasing

To establish a clear purchasing accountability framework for the college enabling the procurement of goods and services as approved through the annual operating and capital budgets.Ìý

O-4.3 Travel

To establish authority and criteria for pre-approval of travel requests; to establish and define the limits and the conditions related to travel; to guide the selection of the most cost effective means of travel; and to identify allowable expenses for travel.

Supporting documents

• O-4.3.1 Travel Pre-approval Authorization Form

O-4.4 Hospitality Expenditures

To facilitate reasonable hospitality expenditures that support the college's activities and adhere to its Mission and Values while maintaining financial responsibility and accountability.Ìý